Create
Import a familiar Word form or build a reusable digital template.
Digital forms for maritime operations
Every form.
Every vessel.
One controlled fleet.
FormFleet turns paper-based vessel workflows into searchable, synchronized digital operations that keep working when the internet does not.
OFFLINE-FIRSTSHIP → SHOREONE SOURCE OF TRUTH
MV NorthstarSynced 2m ago
MV HorizonOffline · 14 drafts
FLEET OVERVIEW Live
Operations at a glance ⋯
24Vessels
186Open forms
98.4%Completion
Weekly completion+12.8%
MonTueWedThuFriSatSun
Engine room checklist completedMV Northstar · 2 minutes ago
✓24 VESSELS • 1 PLATFORM
SYNC QUEUE • 03 READY
FORMFLEET IN ACTIONFrom the bridge to the operations roomOne connected workflow for every vessel.
HOW FORMFLEET WORKS
A clean flow from
form to insight.
Every capability supports the same operational journey, so crews work naturally and shore teams always have a reliable record.
Assign
Set vessel, role and rank-based responsibility before work begins.
Complete offline
Fill checklists, add evidence and continue working without internet.
Sign & lock
Apply sequential signatures and protect the completed record.
Sync
Move the record from vessel to shore when connectivity returns.
See the fleet
Search, review and turn completed forms into operational insight.
FORMS×LOGBOOKS×CHECKLISTS×COMPLIANCE×FLEET VISIBILITY×FORMS
THE OPERATIONAL GAP
Paper creates hidden cost
across the entire fleet.
When forms live in folders, scans and inboxes, teams spend time looking for evidence instead of acting on it.
01
At sea
Crew fill, sign and file forms manually. Connectivity can interrupt digital-only workflows.
ADMIN LOAD02
In the office
Shore teams chase records, consolidate files and struggle to see what is missing.
LOW VISIBILITY03
During audits
Old revisions, incomplete signatures and scattered evidence increase operational risk.
COMPLIANCE RISK↳THE OPPORTUNITY
Standardize the workflow without making the vessel dependent on a live internet connection.
ONE ECOSYSTEM
From office to vessel,
every record stays connected.
Create centrally. Execute onboard. Continue in the browser. FormFleet keeps the operational record in one controlled source.
OFFICE
Form management
Create templates, set permissions and review records.
Templates & rulessync when connected
ONBOARD
Mobile app
Fill, sign, work offline and sync later.
Local-first workreal-time access
SHORE
Web client
Open and continue forms anywhere without installation.
Central archive01
Import existing forms
Bring Word-based checklists into a reusable digital template.
02
Control responsibility
Route the right work to the right vessel, rank and role.
03
Protect the record
Sequential signatures, locked records and one-click PDF export.
OFFLINE-FIRST ARCHITECTURE
No internet at sea?
Operations continue.
The onboard app keeps a local copy, works without a live connection and synchronizes automatically when connectivity returns.
01TabletFill & sign
local network
02Onboard networkSame vessel
sync queue
03Central platformShore access
Connectivity returns→
Automatic ship-to-shore synchronization with conflict control.
PRODUCT SCREENS
One workflow,
everywhere it matters.
Explore the FormFleet experience from central form management to onboard checklists and the searchable fleet archive.
ILLUSTRATIVE BUSINESS IMPACT
Time saved becomes
fleet capacity.
Indicative model for one vessel. Validate with pilot data from your operation.
≈365hShipboard admin time saved / year12 workflows/day × 5 min saved
≈91hShore-side admin time saved / year15 min/day per vessel
≈€12.4KIllustrative annual direct valueCrew, office and paper savings
A SIMPLE PATH TO PAYBACK
Start with one vessel.
Scale with the fleet.
A subscription model aligns cost with fleet size. Onboarding covers form migration, setup and deployment.
- Form migration
- Vessel & role setup
- Training & deployment
- Forms & logbooks
- Offline mobile + web
- Sync & device control
- Compliance workflows
- API / SSO / integrations
- Fleet analytics & alerts
At €299/month, annual software cost is €3,588 per vessel. Against the illustrative €12.4K value case, payback is approximately 3.5 months. Pricing and ROI are indicative commercial assumptions.
PRODUCT ROADMAP
Digital forms today.
Maritime compliance tomorrow.
Build from a sellable operational core into a higher-value compliance platform.
01
Corrective actions
Open a finding automatically when a checklist item fails.
02
Alerts & reminders
Notify crew and shore teams about overdue work.
03
Fleet dashboard
See missing, overdue and completed workflows in one view.
04
Immutable audit trail
Track who created, changed, signed and synchronized each record.
05
Revision governance
Force the latest template while preserving history.
06
Type-approval readiness
Prepare statutory logbook workflows for class and flag-state needs.
READY TO BRING YOUR FORMS ONBOARD?
See what your fleet
could run better.
Bring one existing checklist. We will show you how it becomes a controlled FormFleet workflow.
Book a FormFleet demo ↗